This is the third step for your Day-to-day processes

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This screen/function is designed to provide assistance to help you easily identify and correct both Missed Clocking's and (possible) Exceptions.

 

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About Missing Punches

 

This step highlights any missed Clocking's (by looking for an odd number of punches - excluding the current day). You can choose between the Current week you are in, and the 'Previous' week.

 

Once selected the Missing Punches screen will highlight any individuals who have Missed a punch. You select the employee by simply double-clicking on their name. This will then take you through to that employees Punch Corrections screen so you can correct the Missing clocking.

 

To add a clocking where the punch has been missed, simply double-click on the 'Miss Punch', then add the appropriate time (even if it's missed the start clocking, the system will re-order when added).

 

Once you correct the Missing Punch and close the 'Punch Corrections' screen then the employee in question will disappear from the Missing Punches screen.

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Please note the system will NOT let you close a week for an employee if there are Missing Punches for that employee.

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​​About Exceptions

(Introduced Ver 4.011) 

 

The second part of the Missing Punches Screen is Exceptions. Exceptions are designed to be an informative and useful tool to highlight any exceptions that are non-standard and may need addressing.

 

Currently the Exceptions list will detail such things as when an employee -

 

• Is absent on a normal working day (with no leave day) - excludes current day

• Works on a non-working day

• Works on a leave day

• Works on a Statutory Holiday

• Has a Statutory Holiday on a non-working day

• Works greater or less than their normal hours*

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(*Normal Hours = an Employees 'Hours Per Day' as detailed on the 'Employee Setup' Screen)

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Like the above Missing Punches, you select the employee by simply double-clicking on their name. This will then take you through to that employees Punch Corrections screen so you can note and/or rectify exceptions for that employee as required.

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On the employees Punch Corrections screen you will see at the bottom an option with a tick box -

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• Exception(s) noted and/or rectified

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By ticking this box, you acknowledged you have noted and/or rectified the Exceptions. Any Exceptions detailed on the Missing Punches screen for that week for the employee will now disappear.

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​Please note unlike the above Missing Punches, noting and/or rectifying Exceptions is optional and IS NOT required to close a week for an employee.